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Employment Opportunities

Posted:  December 9th, 2024

Membership Coordinator

Location: Georgetown, Ontario
Hours: 25 hours per week, flexible scheduling
Rate: $20-25 per hour
Start Date: Late January
Contract Length: 6-month contract, with potential for renewal

The Halton Hills Chamber of Commerce is seeking a versatile and proactive Membership Coordinator to join our dynamic team on a 6-month contract. This role is perfect for someone who thrives on variety, values meaningful work, and enjoys connecting with people.

Role Summary
As the Membership Coordinator, you’ll engage with Chamber members, support the Chamber’s operations, and assist in managing tasks such as database updates, accounts receivable, and event support. This position combines member-facing responsibilities with behind-the-scenes support, making it ideal for a self-starter who values flexibility and collaboration. With up to two work-from-home days each week, this role is located in Georgetown, ON.

Key Responsibilities

  • Member Engagement: Build relationships through visits, calls, and digital outreach, helping members maximize their Chamber benefits and resources.
  • Operational Support: Provide administrative assistance, including managing the Chamber’s database, assisting with accounts receivable (AR), and assisting with general office duties to ensure smooth day-to-day operations.
  • Event Support:
    • Attend one (1) monthly Business After Hours events, working until 7 PM (with a later start time that day).
    • Support a few early-morning events annually (schedule adjusted as needed).
    • Participate in 2–3 later-evening events per year, such as awards ceremonies or golf tournaments. (schedule adjusted as needed).
    • Assist with event logistics to create positive member experiences.
  • Content Creation: Capture photos and stories from events and member visits for Chamber communications.
  • Member Support: Act as a resource for members by answering questions, guiding them through their benefits.
  • Adaptability: Handle diverse tasks as they arise.

Ideal Candidate

  • Friendly and Personable: Enjoys connecting with people, both over the phone and in person, and has a warm, approachable demeanor.
  • Confident Communicator: Comfortable with making calls, visiting members, and fostering relationships.
  • Technologically Proficient:
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.
    • Experience with Canva or other design tools is a strong asset.
    • Familiarity with database management software is an advantage.
  • Organized and Detail-Oriented: Attention to detail is critical for proofreading documents and communications.
  • Creative and Adaptable: Able to assist with diverse tasks, from administrative work to event support.
  • Team Player: Brings energy, collaboration, and a positive attitude to the workplace.

Work Schedule

  • 25 hours per week, with flexible options: 4 days at ~6.25 hours per day or 5 days at 5 hours per day.
  • Work-from-Home Options: Up to two days per week.
  • Flexible scheduling to accommodate evening and early-morning event requirements.

Please note that access to personal vehicle and a valid drivers license are must for this position.

Please send cover letter and resume to Melanie Frazer ceo@haltonhillschamber.on.ca and reference the job title in the subject line.

We will be reviewing resumes as they come in and may start interviewing before the holiday break.

Phone, in person and social media inquiries will not be answered.  Only candidates that are chosen for an interview will be contacted.

We are committed to fostering an inclusive and accessible workplace that reflects the diverse community we serve. If you require accommodations during the recruitment process or while performing the responsibilities of this role, please let us know, and we will work with you to meet your needs. The Halton Hills Chamber of Commerce is an equal opportunity employer and welcomes applications from individuals of all backgrounds, abilities, and experiences.